OCR, OMR and ICR Complete guide on data capturing services

With the digital world reaching greater heights and making a more significant impact on our day-to-day lives, many services have shifted their focus towards them, subsequently gaining greater profits. One such service is document management services. 

What are document Management services?

Document management is nothing but storing, managing and tracking electronic documents in the system or software gained from paper-based information using a dedicated scanner or a tool. 

To minimize human errors and efforts during the data capturing processes, we use data capture software to complete the processes. 

Here are 3 important processes used during data captures 

  1. OCR (Optical Character Recognition)
  2. OMR (Optical Mark Recognition)
  3. ICR (Intelligent Character Recognition)


OCR (Optical Character Recognition) converts the printed or handwritten images into texts using digital formats & alphanumeric recognitions. The scanner reads sensitive information such as first name, last name, social security numbers, bank account numbers, credit card information, demographic location, etc, and is set in such a way that the tool captures those information and converts them into texts. The OCR captures data from images and delivers them with high-level accuracies. Some of the best features of OCR are:

  • Scanning
  • Image pre-processing
  • Image-recognition


OMR (Optical Mark Recognition) recognizes check boxes that need to be filled in. OMR data capturing is mainly used in questionnaires, tests, polls, surveys, many types of forms, etc. The “fill-in-the-bubble” type of forms would be filled using pencils or pens that are scanned through our OMR processes to extract the required information and appropriate answers in the text format. 


OCR is the most used technology because of its availability and cost-effectiveness, but some complex hand-written images needed other tools for extraction. This is where ICR comes into play. 
ICR (Intelligent Character Recognition) reads the handwritten texts and converts them into a readable word format. ICR is an important technology since it involves reading handwritten texts – which varies from person to person, but the software provides you a nearly accurate output needed from it. After extracting the required information, the text is documented and sent back on time with greater efficiency. 

Summing it up

With the rise of the latest technologies, data capturing services help you to achieve greater results by reducing human errors and efforts, which in turn saves time and money. 

If you are in need of document management services, try Rannsolve. We are pioneers in document management services for more than half a decade producing greater results. 

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